Job Title: School Administrative Executive (UAE Nationals ONLY)
Employer: Hamdan Bin Mohammed Smart University Dubai (HBMSU)
Location: Dubai
Description The School Administrative Executive plays a major role in providing highly responsible and efficient administrative support to the Dean. She/ He acts as a liaison between various schools/departments across the university and the learners.
Main roles & responsibilities
Maintain proper filing and documentation of all records related to the school including course syllabi, course files, exams, brochures, accreditation reports and responses, assessment reports, and other documentation.
Provide secretarial support to School Councils and Committees by taking minutes of meetings, preparing agendas, disseminating necessary information pre and post meetings and following up on assigned actions.
Word process, compose and format documents; draft letters and emails; as assigned by the Dean of School.
Schedule meetings, and ensure that meeting room reservations are handled correctly.
Assist in organizing and arranging all School events (Open days, orientations, workshops, etc.) through coordinating logistics with related departments.
Provide day to day administrative support for the school’s activities and ensure compliance with the university guidelines.
Liaise between learners and other departments and the school on matters related to grade appeals, complaints, letters requested, etc.
Ensure documentation and filings are properly maintained including course files, exams, etc.
Required qualification & skills
Minimum 2 years work experience that is directly related to job duties.
Bachelor degree from an accredited University.
Computer applications certification, Microsoft Office and other.
Expertise in Microsoft Office Package..
Excellent Knowledge in IT and various computer applications.
Ability to work under pressure.
Flexible & Self Motivated.
Excellent customer care skills.
Excellent communication skills in both Arabic and English languages.
How to Apply:
Please Apply Online
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